GDPR

GDPR – Processing of Personal Data by the Axel and Margaret Ax:son Johnson Foundation

Purpose
The Axel and Margaret Ax:son Johnson Foundation for Public Benefit values your privacy. You should feel secure when entrusting us with your personal data. Therefore, we have established a policy outlining the personal data we process and how we handle it. It is based on applicable data protection legislation and clarifies how we work to uphold your rights and privacy. The law underlying our policy is the EU General Data Protection Regulation (GDPR), which replaced the Personal Data Act (PUL) on May 28, 2018, in effect since 1998. Below, you can read more about the Axel and Margaret Ax:son Johnson Foundation’s handling of personal data.

Background
We primarily process your personal data to fulfill our obligations towards you. Our starting point is not to process more personal data than necessary for our operations. All personnel within the Axel and Margaret Ax:son Johnson Foundation have been informed about the procedures for handling personal data.

What personal data do we process?
We only process personal data when we have a legal basis. We process only the personal data you have registered or voluntarily provided. We do not process personal data unless needed to fulfill obligations under contracts and laws.

What rights do you have?
You have the right to withdraw your consent for us to process your personal data at any time. We will then no longer process your personal data or collect new data, provided it is not necessary to fulfill our obligations under contracts or laws. If you wish to delete your information, it is your right to contact us and inform us that you want to be forgotten. If there are no outstanding obligations to settle, you will be promptly removed from our systems.

 Is your personal data processed securely?
The premise is that only employees within the Axel and Margaret Ax:son Johnson Foundation and vendors contracted by our company have access to your personal data.

Responsibility
The Axel and Margaret Ax:son Johnson Foundation is the data controller, meaning we are responsible for how your personal data is processed and ensuring your rights are upheld.

Contact Information
Email your inquiry to info@axsonjohnsonstiftelsen.se or write to Axel and Margaret Ax:son Johnson Foundation, Attn: Privacy Officer/Integritetsansvarig, Stureplan 3, 103 75 STOCKHOLM.

How the Axel and Margaret Ax:son Johnson Foundation processes personal data

Processing of Personal Data – Email and Other Unstructured Documents.

Purpose – Receive and facilitate email conversations in our operations.

Personal Data Processed – Name, email, and other information the sender chooses to send to us.

Legal Basis – Legitimate interests. After reading the email, a further assessment is made regarding the legal basis for continued processing of personal data.

Storage Period – Data is stored as long as we consider it relevant for our operations.

Processing of Personal Data – Digital Newsletters

Purpose – To email our newsletter to individuals interested in our products.

Personal Data Processed – Email address.

Legal Basis – Legitimate interests.

Storage Period – One can choose to unsubscribe from our newsletter at any time by clicking the link at the bottom of our email dispatch. The dispatch will cease immediately, and you will be removed from the system.

Processing of Personal Data – Individuals Entering Agreements with Axel and Margaret Ax:son Johnson Foundation (authors, translators, photographers, illustrators, designers, etc.)

Purpose – To conduct our publishing activities and enter into agreements with those we contract with.

Personal Data Processed – Name, address, email address, phone number, account number, and any information provided when compiling an agreement. Depending on whether you have your own business, we may also need to process your social security number. We also process your name in article information if applicable.

Legal Basis – Legitimate interests.

Storage Period – Data is stored as long as we consider it relevant for our operations.

Processing of Personal Data – Suppliers, Resellers, and other customers.

Purpose – To simplify our contacts with our suppliers, resellers, and other customers.

Personal Data Processed – Name, address, email address, phone number, and any information provided when creating a customer relationship.

Legal Basis – Legitimate interests.

Storage Period – We keep personal data as long as there is a relationship with the registered individual and for a period thereafter, as long as there is a legal basis.

Processing of Personal Data – Individuals Applying for Employment, Internship, or Freelance Assignments with Axel and Margaret Ax:son Johnson Foundation (authors, translators, image editors, text editors, etc.)

Purpose – To be able to hire and receive interns and freelancers in our operations.

Personal Data Processed – CV, cover letter, address, email, and phone number.

Legal Basis – Legitimate interests.

Storage Period – Data is stored as long as we consider it relevant for our operations. One can choose to be removed from our registry at any time. Email info@axsonjohnsonstiftelsen.se, and we will delete your information.

Processing of Personal Data – Events

Purpose – To invite guests and organize events in our operations.

Personal Data Processed – Name, email address, phone number, any allergies.

Legal Basis – Legitimate interests.

Storage Period – Data is stored as long as we consider it relevant for our operations. After that, it is deleted from our system.